USE OF ELECTRONIC MEDIA & EQUIPMENT

 

THIS COMPANY USES VARIOUS FORMS OF ELECTRONIC COMMUNICATION AND MONITORING DEVICES, INCLUDING BUT NOT LIMITED TO, COMPUTERS, E-MAIL, TELEPHONES, INTERNET, SURVEILLANCE CAMERAS, BODY CAMS, MICROPHONES, AND VEHICLE READERS/TRACKERS. THESE SYSTEMS ARE USED FOR BUSINESS PURPOSES ONLY. ALL ELECTRONIC COMMUNICATIONS, INCLUDING ALL SOFTWARE, DATABASES, HARDWARE, AND DIGITAL FILES, REMAIN THE SOLE PROPERTY OF THE COMPANY AND ARE TO BE USED ONLY FOR COMPANY BUSINESS AND NOT FOR ANY PERSONAL USE. ELECTRONIC COMMUNICATION AND MEDIA MAY NOT BE USED IN ANY MANNER THAT WOULD BE DISCRIMINATORY, HARASSING OR OBSCENE, OR FOR ANY OTHER PURPOSE THAT IS ILLEGAL, AGAINST COMPANY POLICY OR NOT IN THE BEST INTEREST OF THE COMPANY. EMPLOYEES WHO MISUSE ELECTRONIC COMMUNICATIONS AND ENGAGE IN DEFAMATION, COPYRIGHT OR TRADEMARK INFRINGEMENT, MISAPPROPRIATION OF TRADE SECRETS, DISCRIMINATION, HARASSMENT, OR RELATED ACTIONS WILL BE SUBJECT TO DISCIPLINE AND/OR IMMEDIATE TERMINATION. EMPLOYEES MAY NOT INSTALL PERSONAL SOFTWARE ON COMPANY OR CLIENT COMPUTER/PHONE SYSTEMS. ALL ELECTRONIC INFORMATION CREATED BY ANY EMPLOYEE USING ANY MEANS OF COMPANY RELATED ELECTRONIC COMMUNICATION IS THE PROPERTY OF THE COMPANY AND REMAINS THE PROPERTY OF THE COMPANY. PERSONAL PASSWORDS MAY BE USED FOR PURPOSES OF SECURITY, BUT THE USE OF A PERSONAL PASSWORD DOES NOT AFFECT THE COMPANY’S OWNERSHIP OF THE ELECTRONIC INFORMATION. THE COMPANY WILL OVERRIDE ALL PERSONAL PASSWORDS IF NECESSARY FOR ANY REASON. THE COMPANY RESERVES THE RIGHT TO ACCESS AND REVIEW ELECTRONIC FILES, MESSAGES, MAIL, AND OTHER DIGITAL ARCHIVES, AND TO MONITOR THE USE OF ELECTRONIC COMMUNICATIONS AS NECESSARY TO ENSURE THAT NO MISUSE OR VIOLATION OF COMPANY POLICY OR ANY LAW OCCURS. EMPLOYEES ARE NOT PERMITTED TO ACCESS THE ELECTRONIC COMMUNICATIONS OF OTHER EMPLOYEES OR THIRD PARTIES UNLESS DIRECTED TO DO SO BY COMPANY MANAGEMENT. EMPLOYEES WHO USE CELL PHONES, CORDLESS PHONES, PORTABLE COMPUTERS, AND FAX COMMUNICATIONS SHOULD NOT USE THESE METHODS FOR COMMUNICATING CONFIDENTIAL OR SENSITIVE INFORMATION OR ANY TRADE SECRETS. ACCESS TO THE INTERNET, WEBSITES, AND OTHER TYPES OF COMPANY-PAID COMPUTER ACCESS ARE TO BE USED FOR COMPANY-RELATED BUSINESS ONLY. ANY INFORMATION ABOUT THE COMPANY, ITS PRODUCTS OR SERVICES, OR OTHER TYPES OF INFORMATION THAT WILL APPEAR IN THE ELECTRONIC MEDIA ABOUT THE COMPANY MUST BE APPROVED BY THE DIRECTOR BEFORE THE INFORMATION IS PLACED ON AN ELECTRONIC INFORMATION RESOURCE THAT IS ACCESSIBLE TO OTHERS. 

 

MEMBERS OF THE MANAGEMENT TEAM OR THEIR DESIGNEE MAY LISTEN IN AND/OR RECORD ANY AND ALL CALLS RELATED TO ZANE INVESTIGATIONS, NEVADA SECURITY SERVICES, AND A2Z TOWING (INCOMING & OUTGOING) TO ENSURE EMPLOYEES ARE BEING RESPECTFUL AND RESPONSIBLE. CALLS MAY BE MONITORED OR RECORDED (INCLUDED BUT NOT LIMITED TO) TRAINING PURPOSES TO CRITIQUE CUSTOMER SERVICE SKILLS AND/OR PROVIDE FEEDBACK ON JOB PERFORMANCE AS NEEDED. THIS LETTER IS TO INFORM EMPLOYEES THAT THEY MAY BE MONITORED/RECORDED AT ANY TIME DURING PHONE CALLS WITHOUT NOTIFICATION.

 

QUESTIONS ABOUT ACCESS TO ELECTRONIC COMMUNICATIONS OR ISSUES RELATING TO SECURITY SHOULD BE ADDRESSED TO THE GENERAL MANAGER OR HUMAN RESOURCES.

 

ZANE INVESTIGATIONS, NEVADA SECURITY SERVICES, AND A2Z TOWING UTILIZES SURVEILLANCE CAMERAS AND AUDIO RECORDING DEVICES IN OFFICE LOCATIONS. THE COMPANY ALSO UTILIZES ELECTRONIC DEVICES TO TRACK AND MONITOR COMPANY VEHICLES AND EMPLOYEE LOCATION WHILE ON DUTY. IT IS THE RESPONSIBILITY OF EMPLOYEES TO LOG OUT OF SILVERTRAC APP AT THE END OF EACH SHIFT TO DISCONTINUE LOCATION MONITORING. FAILURE TO REMAIN LOGGED IN TO SILVERTRAC WHILE ON SHIFT MAY RESULT IN DISCIPLINARY ACTIONS AND UP TO TERMINATION. EMPLOYEES MAY BE HELD FINANCIALLY RESPONSIBLE FOR LOST OR DAMAGED COMPANY EQUIPMENT.